August 10, 2020 Finance Committee Meeting

This meeting is being conducted utilizing teleconferencing and electronic means consistent with State of California Executive Order N-29- 20 dated March 17, 2020, regarding the COVID- 19 pandemic. The live stream of the meeting may be viewed on television and/or online. In accordance with Executive Order N-29- 20, the public may only view the meeting on television and/or online and not in the Council Chamber.  

If you are not interested in providing oral comments real-time during the meeting, you can view the live stream of the meeting on television (Comcast Channel 15) and/or online on the Town-branded YouTube page.

If you are interested in providing oral comments real-time during the meeting, you must join the Zoom webinar at https://losgatosca-gov.zoom.us/j/92648960655 with password: 212075. 

To access the meeting by phone, dial (214) 765-0479 or (888) 278-0296 (US Toll Free) with conference code 919847.

During the meeting:

• When the Chair announces the item for which you wish to speak, click the “raise hand” feature in Zoom. If you are participating by phone on the Zoom app, press *9 on your telephone keypad to raise your hand. If you are participating by calling in, press #2 on your telephone keypad to raise your hand.
• When called to speak, please limit your comments to three (3) minutes, or such other time as the Chair may decide, consistent with the time limit for speakers at a Council meeting. 

For more information on this agenda or about Town Council Finance Committee meetings, please call 408-354-6832 or send an email to the Town Manager's office. 

August 11, 2020 Policy Committee Meeting 

The agenda and reports for the August 11, 2020 Policy Committee meeting at 5:00 p.m. are available online.  The Policy Committee will consider potential modifications to the Hillside Development Standards and Guidelines regarding visibility.

The Town encourages the public to send in written comments via email to PublicComment@losgatosca.gov.  Comments will be reviewed and distributed before the meeting if received by 11:00 a.m. on the day of the meeting.  All comments received will become part of the record.  If you are interested in providing oral comments real-time during the meeting, you must join the Zoom webinar at https://losgatosca-gov.zoom.us/j/95489855859.  Password: 498022. Or by  telephone dial: (214) 765-0479 or (888) 278-0296 (US Toll Free) with conference code: 919847. 

For more information on this agenda or about Town Council meetings, please call 408-354-6832 or send an email to the Town Manager's office. 

August 12, 2020 Planning Commission Meeting

The agenda and reports for the August 12, 2020 Planning Commission meeting are available online. The Planning Commission will consider a recommendation for approval of amendments to the Town Code regarding the Below Market Price Housing Program.

Planning Commission meetings are held regularly on the second and fourth Wednesday of each month at 7:00 p.m. Commission meetings are broadcast live on KCAT-15. Live and archived videos are also available online.

This meeting is being conducted utilizing teleconferencing and electronic means consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic.  The live stream of the meeting may be viewed on television and/or online.  In accordance with Executive Order N-29-20, the public may only view the meeting on television and/or online and not in the Council Chamber.

If you are interested in providing oral comments real-time during the meeting, you must join the Zoom webinar at https://losgatosca-gov.zoom.us/j/92001073739?pwd=NTBBSzI5Sy9LREZiUUxmTDVBODBsUT09 with password: 558279. 

To access the meeting by phone, dial (213) 270-2124 or (888) 273-3658 (US Toll Free) with conference code 898841.
 
During the meeting:

• When the Chair announces the item for which you wish to speak, click the “raise hand” feature in Zoom.  If you are participating by phone on the Zoom app, press *9 on your telephone keypad to raise your hand.  If you are participating by calling in, without a Zoom app, you must notify the Community Development Director  at PlanningComment@losgatosca.gov which item(s) you would like to speak on prior to 7:00 p.m. the day of the meeting. 
• When called to speak, please limit your comments to three (3) minutes, or such other time as the Chair may decide, consistent with the time limit for speakers at a Planning Commission meeting.

If you are unable to participate in real-time, you may send an email to PlanningComment@losgatosca.gov with the subject line “Public Comment Item #__ ” (insert the item number relevant to your comment) or “Verbal Communications – Non Agenda Item.”  Comments will be reviewed and distributed before the meeting if received by 5:00 p.m. on the day of the meeting.  All comments received will become part of the record.  The Chair has the option to modify this action on items based on comments received.

For details on this agenda or about Planning Commission meetings, please send an email to the Community Development Department.

Nomination Filing Period Extension

Interested in running for Town Council?  The Nomination Period for the four (4) year Council term has been extended to Wednesday, August 12, by 4:30 p.m. The Nomination Period for the two (2) year Council term closed at 4:30 p.m. August 7, 2020.  Issuance and submittal of Nomination Papers are by appointment only.  Appointments must be made at least 24 business hours in advance.  To schedule an appointment, please email the Town Clerk at clerk@losgatosca.gov.  For more information about running for office, please visit the Town’s website here.  

Notice of Preparation for the General Plan Update Environmental Impact Report

A Notice of Preparation (NOP) for the General Plan Update Environmental Impact Report (EIR) has been prepared and is available online at www.losgatos2040.com.  Comments on the NOP may be submitted in writing to Jennifer Armer, Senior Planner, Town of Los Gatos Community Development Department, by 5:00 p.m. on Monday, August 10, 2020 via email to JArmer@losgatosca.gov.

Request for Qualifications for
Environmental Consulting Services

The Town is updating our Environmental Consulting Services list and is seeking qualified firms to provide environmental review services for private development and other projects as needed.  The process is intended to yield two selected firms:  one primary and one backup. The Town processes an average of five Initial Studies a year which results in approximately one Environmental Impact Report and four Mitigated Negative Declarations a year.  

The selected consultants must have experience in reviewing development proposals and preparing appropriate environmental documents based on the scope of the project.  Emphasis will be placed on the directly relevant qualifications and capacity of the consultant firms.

One copy of the proposal should be submitted to the Community Development Department via e-mail at Planning@losgatosca.gov, and must be received by Friday, August 14, 2020 at 5:00 p.m. 

The Request for Qualification letter can be found on the Town website. Please contact Joel Paulson at (408) 354-6879 between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday or via email at Jpaulson@losgatosca.gov if you have any questions.

Request for Proposals to Provide Services in Conjunction with the Town's Below Market Price Housing Program

The Town of Los Gatos is seeking a qualified consultant to provide services in conjunction with the Town’s Below Market Price (BMP) Program.

The Town of Los Gatos has a population of approximately 31,000 residents and approximately 13,600 housing units. The Town’s Inclusionary Zoning Ordinance (BMP program) was adopted in 1979 (Division 6 of Chapter 29 of the Town Code).  The Ordinance requires developers to provide a specified number of affordable owner occupied or rental units.  The units are managed in accordance with Town Council adopted guidelines, which are available for view on the Town’s website. Please note that the BMP Guidelines are currently in the process of being revised.  These units are subject to deed restrictions which ensure that the units remain affordable in perpetuity.  Since the adoption of this ordinance, the Town has secured 174 BMP units, 55 owner occupied and 119 rental.
  
In accordance with all applicable Federal, State, and local laws, the consulting BMP Program services will include, but are not limited to the following: administrative services, housing unit sales services, and rental housing services.  Emphasis will be placed on the directly relevant qualifications and capacity of the Consultant.

One copy of the proposal should be submitted to the Community Development Department via e-mail at Planning@losgatosca.gov, and must be received by Friday, August 21, 2020 at 5:00 p.m. 

The Request for Proposals letter can be found on the Town website. Please contact Joel Paulson at (408) 354-6879 between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday or via email at Jpaulson@losgatosca.gov if you have any questions.

Represent Los Gatos Oral History Project

The Local History Room of the Los Gatos Library holds a collection of historically valuable documents that help tell the story of the Town of Los Gatos. However, the stories of Black, Indigenous, and people of color are underrepresented in this collection. We acknowledge that without the voices of the BIPOC community, it is not possible to paint a complete picture of the history of our Town. We are launching the Represent Los Gatos Oral History Project to fill these gaps in our collection and to allow you to share your own stories, however you would like them to be told. To learn more and to share your story, please visit the Represent Los Gatos webpage. 

Community Grant Programs

For over 25 years, The Town of Los Gatos has been providing grants of Town General Fund monies to projects and organizations that directly benefit the community and residents of Los Gatos. We are happy to continue this tradition for the 2020-2021 fiscal year with a total of $150,000 budgeted to support this competitive grant process. Please visit the Town website for more information. 

Public Health Guidelines

Becoming an Inclusive Community

Visit the Town's webpage, Becoming an Inclusive Community to find information about the Town's commitment to inclusivity and diversity, including related Town Council actions, advance promotion of future workshops, an overview of Police Department community policing, and a dedicated email for comments and inquiries regarding these important issues.

If you have concerns, experiences, questions, or ideas regarding how Los Gatos can be more welcoming for all, please let us know by sending an email to Community@losgatosca.gov.

Concerns about Businesses and County
COVID 19 Guidelines 

If you have concerns about a business not following Social Distancing Protocol, please visit www.santaclara-da.org and submit the COVID-19 Shelter-In-Place Order Public Health Complaint (for Non-Emergencies) or email pubhealthreferral@dao.sccgov.org with questions.

Outdoor Dining Guidelines & 

CHECK for Your Safety!

As we make outdoor dining plans, it's important to remember that COVID-19 is still present. Visit downtown Los Gatos to see how some of our local businesses are expanding into temporary parklets on Santa Cruz and Main, and keep in mind that going out to eat has changed and may feel a little strange. We must take extra precautions to protect workers, restaurant owners, and other customers to ensure that everyone can enjoy this new way of dining. Plan ahead to protect yourself and others by following these County guidelines:

• Only dine with people you live with, in groups of 6 or fewer.
• Call ahead so restaurants can prepare seating.
• Wear a face covering when you are not eating or drinking.

For more information on what to expect when dining out, watch Santa Clara County's segment on outdoor dining.

Additionally, Santa Clara County requires ALL businesses to post and implement a Social Distancing Protocol. The “COVID-19 Prepared” Checkmark Sign and Visitor Information Sheet should be posted at the business entrance. The Social Distancing Protocol provides important information about hand-washing, hand-sanitizing, cleaning, social distancing, signage, training, control measures, how to report a complaint, and other safety measures. For more information, visit the Santa Clara County Public Health website.  Remember when you enter a business to CHECK for your safety!

If you have concerns about a business not following Social Distancing Protocol, please visit www.santaclara-da.org and submit the COVID-19 Shelter-In-Place Order Public Health Complaint (for Non-Emergencies) or email pubhealthreferral@dao.sccgov.org with questions.

Los Gatos Strong

Over the years, the Town’s conservative budgeting practices have resulted in healthy reserves and frequent annual budgetary surplus.  Those reserves and surpluses are now paying the Town huge dividends. 

On May 26, 2020, the Town Council reallocated $1,900,000 in prior surpluses reserved for downtown streetscape revitalization toward COVID-19 economic stimulus recovery efforts.  Visit downtown restaurants and shops to see how some of our local businesses are expanding into temporary parklets on Santa Cruz and Main. This is one of the single largest economic recovery packages ever proposed in the Town’s history.

In addition, on June 2, 2020, the Town Council approved a balanced Operating Budget for Fiscal Year 2020-2021 with no reductions to service, despite significant revenue and other economic impacts from sheltering-in-place.  

COVID-19 Testing

Testing for COVID-19 is accessible and widely available in Santa Clara County.  Testing is 100% covered by health insurance, safe, confidential, and free.  Testing does not affect immigration status, require a doctor’s note, or require insurance.  

If you are in the following groups, County Public Health highly encourages you to get tested once a month: healthcare workers, first responders, other frontline workers, anyone who is notified that they were exposed to someone who was confirmed to have COVID-19, anyone who is 60 years of age and older, and anyone with chronic medical conditions.  

The County has a handy interactive map that makes it easy to find a testing location nearest to where you live or work.

Santa Clara County Calling for Contact Tracing Volunteers

Santa Clara County is in the process of rapidly expanding their infrastructure for COVID-19 case investigation and contact tracing.  In order to move from a population-level mitigation strategy of sheltering in place, the County must be able to identify cases quickly and break the chains of transmission through isolation, tracing contacts of cases, and quarantine.  To ensure they have the workforce needed to adequately scale this critical work, the County is seeking volunteer help from community members. For details, please visit the Santa Clara County Public Health Department’s website.

Los Gatos Farmers' Market 

As you may know, Farmers’ Markets are exempt from the Shelter in Place order issued by the County, as they are places the community can acquire food. The Los Gatos Market staff, farmers and producers are dedicated to adhering to health and safety standards, and providing safe and reliable access to nutritious foods. Here are some of the additional measures being taken to keep everyone healthy and safe at the market during COVID-19: 

Update to Available Town Services

Police Department: Fully operational. Non-essential functions are postponed until further notice.  Personnel are utilizing remote means to handle non-life threatening calls when appropriate.  For more information, visit the Department website. 

Community Development Department: Temporarily closed to the public. No in-person counter services are currently available.  Inspections that can be completed via video are being scheduled and other on-site inspection services are evaluated on a case by case basis.  Limited staff resources are available to perform work on permits remotely.  Electronic permit submittal, resubmittal, and limited issuance started on April 17^th.  Please visit the Town’s Building and Planning webpages for further information on this option. 

Library: Temporarily closed to the public, but patio pick-up is available.    Follow Facebook, Instagram, and the website for a schedule of remote storytimes and other fun activities. Online services such as e-books and e-magazines are available.  If you need to open an account, email library@losgatosca.gov. 

Parks and Public Works Department:  Parks and trails are open with physical distancing of at least six feet.  Park restrooms are available and cleaned once a day. Playgrounds, tennis courts, sports fields, and BBQ areas are open with physical distancing and other requirements as posted.  Park reservations are being accepted.  Routine maintenance of streets and parks continues at reduced levels.  Selected construction projects and support for urgent work for utility companies exempt from the County order continue. Email any concerns to ppw@losgatosca.gov. 

Economic Vitality Department: Resources for small businesses, employers, and employees are available here and on the Town website. The Los Gatos Chamber of Commerce is also a good source of information for businesses and the community. Any questions can be emailed to Monica Renn at mrenn@losgatosca.gov. 

Finance Department: Business license services are available remotely via email at businesslicense@losgatosca.gov. 

Clerk Department: The Nomination Period for the four (4) year term has been extended to Wednesday, August 12, by 4:30 p.m. The Nomination Period for the two (2) year term closed at 4:30 p.m. August 7, 2020.  Issuance and submittal of Nomination Papers are by appointment only.  Appointments must be made at least 24 business hours in advance.  Requests for public records are being processed, but time limits to respond have been suspended.  We appreciate the importance of your request and will do our best to respond within 10 days, but responses may be delayed until such time the order is suspended and Town Hall opens fully for all services.

2020 Census

Now is a great time for residents to complete the census online at www.my2020census.gov or by phone at 844-330-2020. Remember that anyone can complete the census with or without a permanent address or 12-digit ID number (sent to households by the Census Bureau). Everyone needs to be counted, regardless of race, ethnicity, age, gender or immigration status. 

Help Keep Los Gatos Parks and Trails Open

• Stay close to home and avoid crowded areas.
• Share the trail and yield to others to maintain a safe distance.
• Choose less frequented parks and trails.
• Do not park in a crowded parking lot or use a crowded trail.
• Hike single file to maximize distance when passing others.
• Leave no trace: pack out what you pack in.
• Look for nearby nature to enjoy, look for the hidden nature in your own neighborhood.
• Do not hold social gatherings(do not mix with other households) at parks or anywhere.

Notify Me!

How can we help you if we can't reach you?  While you have signed up to receive these weekly "What's New" emails, many of your neighbors may have remained in the dark because they did not receive current information from the Town.  In addition to emergency communications, you may sign up for Town notifications regarding infrastructure projects in your neighborhood, Town events, meetings, and other topics of community interest. 

Please encourage your friends and neighbors in Los Gatos to sign up for Town communications through "Notify Me" at: www.losgatosca.gov/notifyme. Type your email address in the box and select "sign in."  From there, you can subscribe to the topics you wish and you are able to unsubscribe at any time. If you need help, call the Town Manager's Office at (408) 354-6832 during business hours.