What should be included in my site map?

All special event applications require the submission of a site diagram. A Site Diagram should include the following:

  • Placement of all structures
  • Tents
  • Portable toilets
  • Waste stations
  • Table placement
  • Fencing
  • Barriers
  • Cooking booths
  • Cones/barricades
  • Generators
  • Vendor booths
  • Platforms or stages
  • Vehicle/trailer locations
  • Eating areas
  • Alcoholic beverage areas
  • First aid locations
  • Routes of exit/entrance
  • Any parking spaces, parking lots and/or public streets that will be blocked, closed or used for the event.

Consider the following in your planning: Impedance of emergency fire, police, or paramedic vehicles. Conflict with public transportation such as buses, shuttles, and trains. Interference with people trying to reach hotels, the airport, residences, businesses, places of worship, and public facilities. If your event involves road closures, please see the road closure related FAQs for further, detailed, important information.

Show All Answers

1. What are some of the event-related costs I can expect?
2. What should be included in my site map?
3. What is an event timeline?
4. What kind of insurance do I need?
5. What are the guidelines around advertising, promotion and notifications?
6. What if my event is in a park?
7. What are the security guidelines for events?
8. What are the first aid guidelines for events?
9. What are the set-up and clean-up event guidelines?
10. Do I need portable toilets?
11. What do I do with the event waste?
12. How do I access power and water for my event?
13. What is an encroachment permit?
14. Do I need a permit to sell or serve alcohol?
15. Do I need a fire permit?
16. Do I need a permit to sell or serve food?
17. What do I need to do for event parking?
18. What if I need to close a road for an event?
19. What is the road closure process?
20. How do I close N. Santa Cruz for an event?
21. What is a Traffic Control Plan (TCP)?
22. What type of equipment do I need to close a road?
23. What are examples of uniform traffic control equipment?