A traffic control plan (TCP) is a detailed plan including a map of the requested closure area and the placement, number and type of all traffic control equipment necessary to provide the safe and efficient movement of vehicles, bicyclists, and pedestrians through or around temporary traffic control zones. A TCP is typically designed by a certified traffic control engineer. For level one road closures the organizer may create their own TCP. The information below will guide the organizer in creating their TCP. A preliminary TCP must be submitted with the special event application with a final TCP required at least 45 days prior to their event. The TCP must be reviewed by the Town’s traffic engineer and the Los Gatos Monte Sereno Police Department.
Submitted Traffic Control Plans shall include the following:
- TCPs shall be site specific. The use of a generic Caltrans traffic plan shall not be permitted.
- TCPs shall include Event Location/Route with street names/labels, & existing traffic signals, within the event area (approx. 1,000-foot radius.) This area around the event’s zone is required to establish location and placement of warning signs, and to prepare a pedestrian detour sign if a sidewalk/pathway area is going to be part of the event area.
- TCPs shall show exact location of private security personnel, volunteers, and flaggers.
- TCPs shall be legible using drafting standards, preferably computer-generated graphics. If TCPs cannot be clearly understood, it will be returned for revision and resubmittal.
- Indicate event organizer’s name, address, and telephone number. Include name and telephone number of the 24-hour contact person representing the event organizer.
- Include applicable dates and time durations.
- Show all parking restriction zones and signs, as appropriate.
- Indicate the Event’s schedule, and duration of times when TCPs will be in effect.
- If the Special Event affects a signalized intersection, TCPs shall show how all impacts will be mitigated. Potential impacts to consider include any modification or changes to traffic signal operation and equipment, as well as, signs and markings (e.g., vehicle and pedestrian detection, striping, signs, signal timing, signal phasing, etc.) Event organizer must include in the TCPs a request for any traffic signal operation and equipment modification. This request must include location of all traffic signals and traffic signal detection devices within the traffic control area. Only Town personnel and Town’s contract employees can modify traffic signals.
- TCP shall include the name and title of person who prepared the plan.
- TCP shall note contacting VTA if bus stop or route is affected.
- TCP shall note contacting emergency response prior to closure.
- TCP shall note notices will be provided to adjacent properties and businesses.